Our Corporate QMS Coordinator plays a vital role within our organization. Once you complete our training, your responsibilities will include assisting with the implementation, maintenance, continuous improvement, effectiveness, and compliance oversight of QuVa Pharma’s Quality Management System (QMS). The Corporate QMS Coordinator responsibilities will include, but are not limited to, supporting the management and editing of documents within the Quality Management System, maintaining GxP records in the QS archive, and providing end user customer support. Your attention to detail and adherence to precise procedures will guarantee that our medications meet the highest standards of safety, efficacy, and quality, providing patients with the best possible care and outcomes. Turn your passion for precision and your commitment to quality into a meaningful impact on healthcare across the US.
What The Corporate QMS Coordinator Does Each Day
- Assists with the implementation, maintenance, and continuous improvement of the document management system and other processes associated with control of documents and records; strategic initiatives to improve controlled document management and issuance processes, governance procedures, and electronic systems
- Collaborates with cross-functional departments to ensure timely implementation of document change requests and change control associated tasks
- Facilitates the life cycle of master documents (including but not limited to SOPs, Batch Records, Test Methods, Protocols, Reports, Specifications, etc.) by functioning as a document workflow coordinator
- Executes duties associated with controlled documents; review and format master documents according to approved procedures and templates, maintains document properties (metadata), monitors document status and approval notifications, distributions, and archiving
- Issues effective documents including logbooks, procedures, test methods, specifications, batch documentation and labels and maintain issuance logs
- Coordinates and perform routine audits of documents maintained to ensure that all documents are reported and current
- Assists with end-user training for new users and provide on-going user support for electronic document management system, metric generation and reporting for Quality management
- Provides training and support to employees on document management procedures and best practices
- May also support the preparation and hosting of internal audits and regulatory inspections
- Communicates with MasterControl support for technical issues
- Authors and reviews QMS SOPs as necessary
- Collaborating with cross-functional teams to gather and update information for document creation and revision
- Coordinating document review and approval processes with internal stakeholders and external partners
- Conduct regular audits of document control systems to ensure compliance with industry regulations and standards
- Ensures all document control quality records are appropriately filed and easily retrievable in the quality department or Master Control software
Our Most Successful Corporate QMS Coordinator
- Is a self-starter and independent learner
- Promotes active listening with team members; Contributes appropriately to conversations
- Has strong verbal and written communication skills with the ability to work effectively with other departments within the organization and with people at all levels of the organization
- Collaborates in a team environment
Minimum Requirements For This Role
- Associate degree, or equivalent in a related scientific discipline with 3 - 5 years of experience
- Experience with Electronic Document Management System (EDMS) highly preferred
- Well informed and proficient in the use of modern technology, especially electronic quality management systems, enterprise resource management systems, and the Microsoft suite of applications
- Ability to obtain Quality training and/or certifications as needed
- 18+ years of age
- Able to successfully complete a drug and background check
- Must be currently authorized to work in the United States on a full-time basis; QuVa is not able to sponsor applicants for work visas
Any Of The Following Will Give You An Edge
- Strong knowledge of MS Office (Excel, Word, Outlook & PowerPoint)
- Basic understanding of accounting concepts
About QuVa
QuVa is a national, industry-leading provider of pharmacy services, including ready-to-administer sterile outsourcing and advanced AI-generated insights providing clarity for revenue capture and inventory management. QuVa Pharma delivers essential medications in injectable formats critical for effective patient care. LogicStream, a QuVa company, partners with health systems to aggregate, normalize, and analyze large amounts of complex data through AI and machine learning tools that generate actionable insights supporting revenue optimization, inventory management, and inventory-related workflows. Through QuVa’s integrated solutions, health systems can transform pharmacy management to achieve greater value by operating more efficiently and effectively as they deliver high-quality patient care.
QuVa is an equal opportunity employer and is committed to creating and maintaining a work environment that is free from all forms of discrimination and harassment. QuVa's Equal Opportunity Policy prohibits harassment or discrimination due to age, ancestry, color, disability, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, race, religious creed, sex (including pregnancy, childbirth, breastfeeding, and any related medical conditions), sexual orientation, and any other characteristic or classification protected by applicable laws. All employment with QuVa is “at will.”
