Job Summary
The accounts payable (A/P) specialist at Rees Scientific is an in-house position based in Ewing, NJ. Thi role is responsible for managing key A/P functions, processing vendor invoices and various disbursements in the banks, recording journal entries and assisting with the month-end close and reporting. The role requires a deep understanding of accounting principles, strong analytical skills, and a commitment to maintaining compliance with financial standards. This position involves collaboration with various departments to provide insights into financial performance, contribute to month-end and year-end close processes, and support continuous improvement initiatives. A focus on effective communication and teamwork is essential to enhance the overall efficiency and effectiveness of the finance department.
Key Responsibilities
- Manage day-to-day accounts payable activities of the procure-to-pay cycle.
- Process mail and virtual correspondence related to vendor invoices, input data in financial systems for processing; manage shared A/P email box.
- Prepare schedules and process daily cash disbursements with the banks.
- Perform various internal controls around disbursements, including approvals, 3-way match and validation of completeness and accuracy.
- Review and post disbursements to appropriate G/L accounts.
- Investigate inquiries around payment of invoices, provide guidance and follow-up.
- Apply critical thinking when analyzing financials and escalate potential issues to management.
- Document current processes, creating flow diagrams to identify gaps and areas for improvement.
General Ledger Management
- Prepare schedules and accruals for month-end and year-end close, ensuring completeness and accuracy.
- Reconcile accounts and generate reports for A/P for management review.
- Support preparation of financial statements and management reports for executive review.
- Apply new accounting policies and ensure compliance with rules and regulations.
Compliance and Audit Support
- Ensure compliance with Rees Scientific’s financial policies, accounting standards, and regulatory requirements.
- Assist in audit preparations by gathering required documentation and supporting both internal and external audits.
- Maintain proper documentation for all financial transactions, ensuring easy access for audit compliance.
Professional Development and Accountability
- Commit to a minimum of 10 hours of annual training to broaden skill sets and knowledge in accounting and business leadership.
- Establish clear daily, weekly and monthly goals for individual and team deliverables, regularly reviewing work for accuracy and completeness.
Desired Proficiencies and Skills
- Exhibit a comprehensive understanding of the general ledger, journal entry postings, and reconciliations.
- Demonstrate knowledge of the three financial statements and the impact of journal entries on financial reporting.
- Utilize foundational Excel skills, including keyboard shortcuts, XLOOKUP, pivot tables, SUMIFs, filters, and data visualization techniques.
- Master relevant financial data systems to extract data and prepare analyses with trends and visuals.
- Develop a thorough understanding of business operations and the impact of various departments on financial outcomes.
- Exhibit flexibility by filling in for colleagues on PTO and training others on their responsibilities.
- Compose clear and purposeful emails, defining the request and timing of response.
Education and/or Experience
- Bachelor’s degree in accounting and a minimum of 3-5 years of relevant accounting experience and / or training in G/L, AP, or financial functions.
What We Offer:
- Competitive salary and benefits package.
- Opportunities for professional growth and development.
- A collaborative work environment.
Equal Employment Opportunity: Rees Scientific is an equal opportunity employer.
