About You or Position Summary:
The Cash Applications Coordinator is directly responsible for performing data entry and related duties for payments received. This includes maintaining ledgers, credit balances, and resolving account irregularities. The Cash Applications Coordinator will also generate refunds, adjustments, and any other accounting transactions requests related to A/R management. This position involves diplomatic interaction with customers to provide payment information and billing support in order to facilitate swift payment of invoices due to the organization.
Primary Accountabilities:
- Cash Posting and Daily Balancing (95%)
- Retrieve payment data daily from banks and other money sources and prepare for posting
- Post payments to various applications/systems to ensure that aging data is maintained in an accurate and timely manner
- Prepare and scan physical checks for deposit to bank
- Complete analysis and review of clients’ DSO
- Review credit balances, refunds, and adjustments, and apply adjustments and/or corrections to invoice records
- Balance daily posting batches to bank data; prepare and distribute reconciliation reports and statistics to key personnel
- Work with customers to arrange payment of outstanding and late accounts; prepare documentation for manufacturer/agent (vendor forms, W9, etc.)
- Investigate and resolve Invoicing discrepancies or misapplied cash transactions
- Interact with customers
- Filing of electronic and physical daily payment documentation
- Special projects as assigned
Required Qualification:
- High School Diploma or equivalent
- Minimum 3 years work experience and/or any equivalent combination of experience and training that provides the required knowledge, skills, and abilities needed to complete the major responsibilities/essential functions of the position.
- Individual Competencies:
- Ability to work in fast-paced, multiple priority, team focused environment
- High level of accuracy and attention to detail
- Highly proficient with 10-key data entry
- Ability to analyze large data sets and prepare reports
- Must have inquisitive nature; ability to fully understand job function and impact to the organization in order to identify potential accounting or customer issues
- Ability to adapt to change
- Ability to interact professionally with all level of the organization
- Strong work ethic and positive team attitude
- Technology Competencies:
- Microsoft Excel (highly proficient)
- G-Suite (proficient)
The physical demands described here are representative of those that must be met by an associate to successfully perform the major job responsibilities (essential functions) of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the major job responsibilities. This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job.
While performing the duties of this job, the associate is:
- Regularly required to use hands to finger, handle or feel objects, tools or controls, and reach with hands or arms.
- Regularly required to talk or hear and read instructions on a computer monitor and/or printed on paper.
- Frequently required to stand, kneel or stoop, and lift and/or move up to 20 pounds.
- Regularly required to view items at an extremely close range and must be able to adjust and readjust focus
Occasionally: Job requires this activity up to 33% of the time
Frequently: Job requires this activity between 33% - 66% of the time
Regularly: Job requires this activity more than 66% of the time
Safety:
- Support a safe work environment by following safety rules and regulations and reporting all safety hazards.
At Inmar, we put people first and that means empowering our associates to thrive at every stage of life and career. Our comprehensive and competitive benefits package is thoughtfully designed to support a wide range of lifestyles and life stages.
Eligible associates have access to:
Medical, Dental, and Vision insurance
Basic and Supplemental Life Insurance options
401(k) retirement plans with company match
Health Spending Accounts (HSA/FSA)
We also offer:
Flexible time off and 11 paid holidays
Family-building benefits, including Maternity, Adoption, and Parental Leave
Tuition Reimbursement and certification support, reflecting our commitment to lifelong learning
Wellness and Mental Health counseling services
Concierge and work/life support resources
Adoption Assistance Reimbursement
Perks and discount programs
Please note that eligibility for some benefits may depend on your job classification and length of employment. Benefits are subject to change and may be governed by specific plan or program terms.
We are an Equal Opportunity Employer, including disability/vets.
Recruitment Fraud Notice:Recruitment fraud is an increasingly common scam where individuals pose as employers to offer fictitious job opportunities. Scammers sometimes impersonate Inmar recruiters on LinkedIn and other channels. We will never ask for payment or sensitive personal information during the hiring process. Verify any role on our official Workday Careers site and learn how to spot scams in ourfull notice.
This position is not eligible for student visa sponsorship, including F-1 OPT or CPT. Candidates must have authorization to work in the U.S. without the need for employer sponsorship now or in the future.
