Position Summary
JOB DESCRIPTION
The Administrative Assistant provides support to the Executive Assistant in handling signature requests and filing, making travel arrangements, preparing expense reports, scheduling meetings, and handling other administrative tasks including managing calendars, , and drafting correspondence. The Administrative Assistant must have a professional demeanor and will interact with high level internal and external contacts.
This role can sit at either our San Diego office, or our San Clemente office.
Essential Duties & Responsibilities
- Provide administrative support to the Executive team and their staff, as requested and handle signature requests and document filing from all departments for them.
- Manage purchase orders and payment of invoices at the direction of Executive team
- Use various systems (e.g. Concur) to schedule complex domestic and international travel and prepare expense reports for the Executive team
- Schedule internal and external meetings, luncheons, conference calls, and presentations. Handle all details including coordinating IT equipment, reserving meeting rooms, catering, etc.
- Manage Outlook calendar and schedule for the Executive team
- Draft, type, and edit correspondences, reports, memos, and other forms of internal and external records and communications, while maintaining a high level of confidentiality
- Gather information and run reports as necessary
- Requires significant discretion as this role will have access to Company confidential information, files, and records
- Work on special projects as assigned
Knowledge & Skills
- Exceptional interpersonal skills; professional demeanor and attitude
- Strong organizational skills
- High level of attention to detail
- Excellent verbal and written communication skills
- Ability to prioritize key business objectives and respond quickly to changing priorities
- Ability to work independently with minimal daily instruction
- Able to multitask and work in a fast-paced environment
- Proficient in Excel, Word and Outlook
Minimum Qualifications, Education & Experience
- Must be at least 18 years of age
- High School diploma: Bachelor’s degree from an accredited college or university is preferred
- Minimum three years of experience supporting an Executive team
- Previous experience using Concur, or other system for travel and expenses, is preferred
Work Environment
- This is largely a sedentary role.
- This job operates in a professional office environment and routinely uses standard office equipment.
- Typically requires travel less than 5% of the time
Pay Range: $60,000 - $65,000
The salary range displayed represents the annual base salary we reasonably expect to pay for this role. The actual salary may vary [differ] based upon various factors, including, but not limited to, relevant experience, skills, education, licensure/certifications, and geographic location.
About Us
ICU Medical has consistently provided you with clinical innovations that help solve real-world challenges.
With the acquisition of Hospira Infusion Systems in 2017 and Smiths Medical in 2022, we are now a global market leader with a complete line of clinically-essential IV therapy and high-value critical care products for hospital, alternate site, and home care settings.
We're Ready To Bring You Consistent Quality, Innovation, And Value In More Areas Than Ever. Our Focus Allows Us To Bring You
- Dedicated and non-dedicated IV sets and needlefree connectors clinically proven to provide an effective barrier against bacterial transfer and colonization.
- The industry’s broadest IV smart pump offering covering large volume, pain management, and ambulatory needs.
- IV medication safety software providing full IV-EHR interoperability with the highest customer satisfaction and compatibility with more EHR systems than any other company.
- Significant US IV solutions manufacturing and supply capabilities.
ICU Medical EEO Statement:
ICU Medical is committed to fostering a diverse, inclusive, and equitable work environment. As an Affirmative Action and Equal Opportunity Employer, we ensure that all qualified applicants receive fair consideration for employment regardless of race, color, nationality or national origin, ethnicity, sex, gender identity, gender expression, gender reassignment, religion or belief, marital or civil partnership status, sexual orientation, pregnancy or maternity, age, disability, or protected veteran status.
If you are an individual with a disability and need reasonable accommodation to participate in the employment selection process, please contact us at humanresources@icumed.com. We are committed to providing equal access and opportunities for all candidates.
ICU Medical EEO Policy Statement
OFCCP Equal Opportunity Posters
“Know Your Rights” Poster
Pay Transparency Nondiscrimination Provision
ICU Medical CCPA Notice to Job Applicants
