The Formulation Inventory Specialist is responsible for leading and optimizing inventory control responsibility which includes verification of dispensed controlled and non-controlled Active Pharmaceutical Ingredients (API), cycle counts and maintenance of inventory utilizing perpetual inventory systems. This position plays a critical role in maintaining a compliant, audit-ready environment and ensuring adherence to DEA regulations, cGMPs, company policies, and safety requirements. At Quva, you will be an essential part of a mission-driven organization dedicated to expanding critical access to quality, affordable medication and data insights while promoting a culture of innovation, collaboration, and continuous improvement.
What The Formulation Inventory Specialist Does Each Day
- Manages the receipt, storage, movement, and reconciliation of controlled and non-controlled substance APIs, ensuring accuracy and traceability throughout the formulation process
- Performs and documents regular cycle counts and periodic inventories to ensure complete and accurate records of all inventory on hand including participation in annual and biannual inventories
- Maintains detailed records of all movements of Controlled Substances and List I Chemicals from receipt through final disposition, in accordance with DEA requirements
- Oversees inventory management for non-controlled APIs and excipients and leads discrepancy investigations, including root cause analysis and resolution planning
- Determines appropriate corrective and preventive actions (CAPA) for inventory variances
- Ensures procedures are established, maintained, and followed to prevent, detect, and investigate diversion of Controlled Substances and List I Chemicals
- Monitors daily usage of Controlled Substances, List I Chemicals, and non-controlled APIs to ensure continuous compliance with DEA regulations, cGMPs, company SOPs, and safety requirements
- Initiates and supports Notices of Events (NOEs), deviations, and investigations, implementing corrective and preventive actions to prevent recurrence
- Completes in-process checks and verifications of materials in alignment with approved SOPs and work instructions and escalates appropriately
- Reviews batch records, logs, and inventory documentation to ensure compliance with Good Documentation Practices (GDP)
- Updates and authors SOPs, work instructions, and forms related to API inventory control and material handling
- Executes change controls related to inventory processes, documentation, or equipment as required
- Accurately transacts inventory movements in ERP systems (INFOR preferred)
- Establishes and maintains strong cross-functional relationships with Quality, Manufacturing Operations, Supply Chain, and Pharmacy Services to support production and plant objectives
- Partners with cross-functional teams to review inventory-related performance metrics and drive continuous improvement initiatives
- Assists in the development and delivery of training programs to ensure employees are qualified to handle controlled and non-controlled APIs in a compliant manner
- Performs frequent physical transfer of bulk APIs and cased finished goods to and from controlled and non-controlled storage locations
- Leads audits and inspections by providing documentation, inventory data, and subject-matter expertise
- Interprets regulatory requirements and translates them into operational procedures
- Advises leadership on inventory risk, compliance exposure, and process improvements
- Establishes controls and policies governing inventory handling and reconciliation
- Other duties as assigned
Our Most Successful Inventory Control Specialist
- Working knowledge of DEA regulations and controlled substance handling requirements
- Understanding of cGMPs, inventory controls, and material management principles
- Knowledge of safety standards and commitment to continuous safety improvement
- Strong attention to detail with a high degree of accuracy
- Ability to clearly communicate compliance and inventory requirements
- Proven ability to influence and collaborate with cross‑functional teams
- Strong organizational, prioritization, and time‑management skills
- Demonstrated problem‑solving and investigation skills
- Proficiency in Microsoft Office Suite
- Experience with ERP systems (INFOR preferred)
Minimum Requirements For This Role
- Associate’s degree
- 2+ years of experience in pharmaceutical manufacturing, inventory control, materials management, or a regulated production environment
- Hands‑on experience handling controlled substances and/or regulated materials in compliance with established procedures
- Working knowledge of DEA regulations, cGMPs, and Good Documentation Practices (GDP)
- Experience performing inventory transactions, reconciliations, and investigations of discrepancies
- Ability to accurately complete and review batch records, logs, and inventory documentation
- 18+ years of age
- Able to successfully complete a drug and background check
- Must be currently authorized to work in the United States on a full-time basis; Quva is not able to sponsor applicants for work visas
Any Of The Following Will Give You An Edge
- Bachelor’s degree or higher preferred
Benefits Of Working At Quva
- Set, full-time, consistent work schedule
- Comprehensive health and wellness benefits including medical, dental and vision
- 401k retirement program with company match
- 17 paid days off plus 8 paid holidays per year
- Occasional weekend and overtime opportunities with advance notice
- National, industry-leading high growth company with future career advancement opportunities
About Quva
Quva provides industry-leading health-system pharmacy services and solutions, including 503B sterile injectable outsourcing services and AI-based data software solutions that help power the business of pharmacy. Quva Pharma’s multiple production facilities and industry-first dedicated remote distribution capabilities provide ready-to-administer sterile injectable medicines critical to patient care. Quva BrightStream partners with health systems to aggregate, normalize, and analyze large amounts of complex data across their sites of care, and through proprietary machine learning, transforms data into actionable insights supporting revenue optimization, script capture, inventory management, drug shortage control, and more. Quva’s overall progressive and integrated platform helps health-systems transform pharmacy management to achieve greater value and deliver highest-quality patient care.
Quva is an equal opportunity employer and is committed to creating and maintaining a work environment that is free from all forms of discrimination and harassment. Quva's Equal Opportunity Policy prohibits harassment or discrimination due to age, ancestry, color, disability, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, race, religious creed, sex (including pregnancy, childbirth, breastfeeding, and any related medical conditions), sexual orientation, and any other characteristic or classification protected by applicable laws. All employment with Quva is “at will.”
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