Overview
The Executive Assistant provides executive administrative support to the Chief Transformation & Growth Officer and team. The Executive Assistant is team player with strong communication & emotional intelligence, working with the Executive Assistant to the CEO supporting a wide range of onsite office management functions for the corporate office. Duties regularly require the use of discretion and independent judgment. Given the high visibility nature of Executives’ work, meetings and travel; exhibits careful attention to detail and high standards of execution with regard to communications, logistics coordination and similar.
Position Location
This position is based on site at the corporate headquarters located at the new Granite Park luxury office complex in northwest Plano, TX.
Work Schedule
Typically Monday-Friday; 8am-5pm. May work additional hours as required, given that Executive may travel for business and meeting needs outside of traditional office hours. As such, could require coordination of travel or responses to travel interruptions / meeting adjustments as agreed between Executive Assistant and Chief Transformation & Growth Officer.
Our Company
Founded in 1926, Maxor is a leading, independent pharmacy solutions platform that improves prescription drug affordability and outcomes. Over time, Maxor has built a unique and complementary suite of clinically integrated services and technology offerings that deliver clinical, financial and strategic value to patients, payors and providers across the pharmacy supply chain. Maxor has a proud heritage of growth and innovation earned over the decades. Amarillo, Texas is the legacy headquarters for Maxor, but our talent base is national. We operate pharmacies and other business operation sites across the United States with employees working from 44 states.
Why Maxor?
At Maxor, we recognize that our employees are our most valuable assets. We actively seek and retain talented professionals who are mission-driven to improve healthcare outcomes for patients. Likewise, our employees are essential to their own well-being, finding fulfillment in meaningful work, competitive compensation, diverse and inclusive teams, and limitless career possibilities. With a growing workforce of 1,400+ and almost a century of pharmacy experience, we offer the stability of a Fortune 500 company and the energy and innovation of a startup. Our expertise and technology support the entire pharmacy ecosystem, but our impact goes beyond pharmacy services. We enable pharmacy care.
Responsibilities
Administrative & Executive Support
- Travel, Expense & Calendar Management - Handle complex travel bookings, expense reconciliation, and scheduling.
- Event & Meeting Coordination - Plan events, manage agendas, coordinate catering, and assist with meeting logistics.
- Discretion & Compliance - Handle sensitive information professionally and uphold workplace policies.
- Create, compose and edit technical and/or administrative correspondence and documentation; screen and evaluate incoming and outgoing correspondence and prepare responses as appropriate
- Approve orders and invoices for office supplies and miscellaneous operating supplies for the Executive suite
- Reconcile corporate credit card statements as needed
- Coordinate other activities and business dealings on behalf of the Executive suite
Office & Operations Management
- Office, Facilities, Vendor & Inventory Management - Oversee office operations, supplies, vendor relationships, and building coordination.
- Tech-Savvy & IT Support - Proficient in Windows & Microsoft Suite; troubleshoot basic IT issues.
- Food Handling Experience (Preferred) - Office related food management
Problem-Solving & Adaptability
- Proactive & Critical Thinker - Anticipate needs, solve problems early, and make smart decisions independently.
- Problem-Solver & Process Improvement - Identify inefficiencies, streamline workflows, and enhance office efficiency.
- Multitasking Under Pressure - Balance urgent requests, shifting priorities, and tight deadlines with composure.
People & Communication Skills
- Team Player with Strong Communication & Emotional Intelligence - Work well with diverse personalities and navigate workplace dynamics effectively.
- Warm, Approachable & Solutions-Oriented - Foster a welcoming office environment and tackle challenges proactively.
- Foster and maintain exceptional inter/intra departmental relationships - Act as a champion for a friendly, "people-first" culture within the department and across the company
Work Ethic & Professionalism
- Self-Starter & Adaptable - Take initiative, work independently, and thrive in a fast-paced, ever-changing environment.
- Detail-Oriented & Organized - Ensure smooth office operations and catch small details others overlook.
- Flexible & Available - Some after-hours support may be required for urgent needs
- Enhance professional growth and development through participation in educational programs, current literature, in-service meetings, and workshops
- Respond to change, performance improvement support, professional growth, and meet development goals
Qualifications
Education:
- High school diploma or equivalent. Bachelor’s Degree or College Course work preferred but not required
Experience:
- 5 years’ experience as an Executive Assistant in a C-suite environment.
Knowledge, Skills, and Abilities:
Advanced proficiency with MS Office; Outlook, Excel, Word, PowerPoint
Experience working as a collaborative member of an administrative team to ensure consistent, effective administrative coverage
Proven track record of experience working cooperatively and effectively with all stakeholders across the organization, including with private equity Sponsor and members of the Board of Directors.
Advanced proficiency managing complex calendars, arranging travel and processing expenses
Advanced proficiency in coordination of meetings, agenda development and arranging technical support with high levels of attention to detail
Event contracting and planning experience such as internal management meetings, industry events and Board of Director meetings. Emphasis on high quality execution including meeting communication, attendee travel and registration coordination and oversight of vendor partners to assure high quality execution of the contracted services
Self-starter with a strong sense of ownership and involvement
Excellent command of the English language
Full comprehension of office management principles and procedures
Knowledge and confidence to make administrative and procedural decisions using sound judgement involving sensitive, confidential issues
Ability to recognize sensitive, confidential and proprietary information and discipline to maintain information with the highest level of integrity and confidentiality
Strong time-management skills and the ability to organize and coordinate multiple projects at once
Ability to create, compose, and edit written materials
Polished communicator with strong verbal and written skills to effectively interact with a wide range of customers, both internal and external
Ability to gather data, compile information, and prepare reports
Ability to develop and maintain record keeping systems and procedures
Knowledge of current and emerging trends in technologies, techniques, issues, and approaches in areas of expertise
WE OFFER
At Maxor, we foster a diverse and progressive culture that promotes a work-from-home model and a "dress-for-your-day" approach to work attire. Our team-oriented environment encourages collaboration and innovation.
We offer highly competitive compensation and comprehensive health benefits including:
- Comprehensive mental health and wellbeing resources
- Nationwide Blue Cross Blue Shield PPO with employee-friendly plan design, including a $850 individual annual medical deductible and $25 office visit copays, with low biweekly premiums
- Company-paid basic life/AD&D, short-term and long-term disability insurance
- Rx, dental, vision, other voluntary benefits, and FSA
- Employer-matched 401k Plan
- Industry-leading PTO plan
- And more!
Apply today at: https://www.maxor.com/careers/
