The Immigration Program Manager manages Inmar's Immigration Program, ensuring compliance with immigration laws and seamless support for foreign national associates. Reporting to the Manager, Contract Team this role partners with outside counsel and internal teams to oversee employment-based immigration, including work visas, green card sponsorships, and naturalization. The Immigration Program Manager ensures compliance with employment eligibility verification laws and facilitates a smooth immigration experience for associates and people leaders through expert guidance and efficient case management.
This position is hybrid out of our Winston Salem, NC headquarters. Remote employees will also be considered.
Administrative (70%)
● Oversee and execute Inmar’s Immigration Program to ensure 100% compliance with all applicable immigration laws and regulations.
● Partner with outside counsel and internal teams to manage immigration casework, including work visa applications, green card sponsorships, and naturalization processes.
● Help develop and update policies to ensure fair and legal hiring practices for foreign national associates.
● Maintain and improve systems to ensure USCIS-required documents and Form I-9 verifications are compliant.
● Ensure hiring practices comply with immigration laws and prevent discrimination.
● Track, manage, and maintain documentation for all immigration cases, ensuring timely submission of required applications and renewals.
● Support foreign national associates through the immigration process by facilitating necessary filings, collecting supporting documents, and maintaining accurate records.
● Conduct legal research on immigration laws, regulations, and precedent cases to provide informed guidance to HR, legal, and business teams.
● Stay current on changing immigration policies and ensure key stakeholders are updated on new developments that may impact Inmar’s workforce.
● Advise on appropriate visa options for temporary and permanent employment-based immigration matters.
● Assist in reviewing and drafting legal documents, contracts, and policies related to immigration and employment compliance.
Operational (30%)
● Guide associates and managers through the immigration process, addressing concerns and ensuring a seamless experience.
● Work with internal stakeholders to ensure seamless integration of immigration compliance within broader HR policies and practices.
● Identify opportunities for process improvement in immigration case management and compliance tracking.
● Support risk mitigation strategies related to immigration matters by ensuring adherence to federal and state employment regulations.
● Manage contract records, obtain necessary approvals and signatures, and assist with administrative tasks as needed.
Additional Responsibilities:
- Performs other duties as assigned
- Complies with all policies and standards
Required Qualifications:
- Bachelors in Business Administration, Political Science, Law, Legal Services, or a related field. required
- 4-6 years of related immigration work experience, preferably in a corporate law department; or any equivalent combination of experience and training that provides the required knowledge, skills, and abilities needed to complete the major responsibilities/essential functions of the position required
- Technical Skills: Proficient in Microsoft Office (Excel, Word, PowerPoint) and Google Workspace (Sheets, Docs, Slides, Gmail, Calendar). Skilled in using case management software, legal research tools (Bloomberg, Practical Law, Workday, Service Now), and office productivity applications (Monday.com). (Medium proficiency)
- Immigration Laws & Regulations: Strong understanding of U.S. immigration law, including employment-based visas (H-1B, L-1, TN, O-1, etc.), green card sponsorship, naturalization, and compliance requirements (I-9, E-Verify, PERM process). (High proficiency)
- Legal Documentation & Case Management: Knowledge of legal forms, petitions, and filing procedures required by USCIS, Department of Labor (DOL), and other agencies. (High proficiency)
- Legal Research & Case Law: Ability to interpret statutes, precedents, and policy changes affecting immigration and employment law. (High proficiency)
- Legal Writing & Documentation: Proficiency in drafting petitions, support letters, responses to Requests for Evidence (RFEs), and legal correspondence. (Medium proficiency)
- Case Management & Organization: Strong ability to track multiple immigration cases, maintain accurate records, and ensure timely filings. (High proficiency)
- Attention to Detail: Ability to accurately prepare/review legal documents and identify discrepancies that may lead to compliance issues or case delays. (High proficiency)
- Work Independently & Collaboratively: Capable of managing tasks autonomously while working effectively with attorneys, HR teams, and external counsel. (Medium proficiency)
- Communication: Strong verbal and written communication skills to liaise with attorneys, HR teams, associates, and government agencies. (Medium proficiency)
- Problem Solving: Ability to anticipate potential challenges in immigration cases and develop strategic solutions. (Medium proficiency)
- Maintain Confidentiality & Ethics: Commitment to upholding ethical standards and protecting sensitive immigration and associate information. (High proficiency)
- Integrity: Ensure compliance and confidentiality while maintaining ethical and accountable legal practices. (High proficiency)
- Prioritize & Multitask: Ability to handle multiple cases, deadlines, and shifting priorities in a fast-paced environment. (High proficiency)
- Analytical: Competency in conducting legal research and analyzing laws, policies, and case precedents. (Medium proficiency)
- Sense of Urgency: Manage urgent immigration tasks with precision, ensuring on-time filings and compliance. Anticipate issues and provide proactive solutions. (High proficiency)
- NALA or AILA certification, or other accredited certifications are a plus. Upon Hire preferred
Additional Responsibilities:
- Performs other duties as assigned
- Complies with all policies and standards
Physical Demands
The physical demands described here are representative of those that must be met by an associate to successfully perform the major job responsibilities (essential functions) of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the major job responsibilities. This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job.
- Use Hands to Handle Objects - Occasionally
- Reach with Hands or Arms - Occasionally
- Talk or Hear and Read Instructions - Occasionally
- Stand, Kneel, or Stoop and Lift 20 Pounds - Occasionally
- View Items at a Close Range - Occasionally
Rarely: Job requires this activity up to 25% of the time
Occasionally: Job requires this activity between 25% - 50% of the time
Frequently: Job requires this activity between 50% - 75% of the time
Constantly: Job requires this activity more than 75% of the time
Individual Competencies
- Accountability: Entire organization.
- Adaptable: Arrives at a conclusion based on previous experiences and good judgment.
- Communication: Contributes to strategy for their team.
- Conflict Management: Develops solutions to complicated issues using abstract thinking in new or complex situations.
- Effective Execution: Demonstrates support for innovation and organizational changes needed to improve effectiveness and efficiency.
- Judgment: Highly accomplished communicator who affects the overall company.
- Taking Initiative: Department.
As an Inmar Associate, you:
- Put clients first and consistently display a positive attitude and behaviors that demonstrate an awareness and willingness to listen and respond to clients in order to meet their short-term and long-term needs, requirements and exceed their expectations.
- Treat clients and teammates with courtesy, consideration and tact; you also have the ability to perceive the needs of internal and external clients and communicate effectively with the objective of delighting and retaining the client.
- Build collaborative relationships and work cooperatively with others, inside and outside the organization, to accomplish objectives, develop and maintain mutually beneficial partnerships, leverage information and achieve results.
- Set and attain achievable, yet aggressive, goals with a sense of urgency and accountability.
- Understand that results are important and focus on turning mission into action to achieve results following the principles of Flawless Execution while consistently complying with quality, service and productivity standards to meet deadlines and exceed expectations by giving our clients the best possible outcome.
- Support a safe work environment by following safety rules and regulations and reporting all safety hazards.
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We are an Equal Opportunity Employer, including disability/vets.
