Key Responsibilities
As strategic partner to support departments in achieving Company Strategy through excellent implementation of HR processes, strategies and initiatives.
- Business Partnering
- Strengthen business partnership by understanding organizational goals and strategies and developing HR strategies aligned with business objectives.
- Collaborate with departments to support their people requirements, providing HR consultations and advice.
- Providing guidance and support to managers on employee relations matters, conflict resolution, and disciplinary actions.
- Support the business in initiatives like Audits, Certifications, Production / Sales Incentives etc.
- Change Management
- Drive organizational change initiatives and promote adaptability within the employees in their area.
- Advise on change management strategies and stakeholder engagement.
- Manpower Planning, allocation & Cost
- Engage with HOD’s for FTE planning and further manpower optimization as per approved FTE.
- Keep FTE position master and manpower allocation updated for all departments as per approved FTE for respective location.
- Responsible for preparation and strict adherence of HR and manpower budget
- Ensure Transfer, Promotion, Role change process are as per organization structures & guidelines including SF approval.
- HR Policies & Process adherence
- Responsible to ensure fair, consistent application and efficient operation & implementation of all HR processes & SOPs in the Plant / Functional Area
- Foster a positive employee experience and prioritize employee well-being along with business leaders.
- Ensure to align and leverage internal polices and platforms i.e., Success Factors modules.
- Maintain, communicate, provide inputs to update policies and manage change.
- Compensation & Benefits
- Manage and recommend job classification & evaluation, pay grades.
- Responsible for merit cycle pre & post activities such as annual review, verification & distribution of increment letters.
- Bring awareness on Total Rewards for the employees.
- Responsible for organizing & facilitating the post increment employee and managers meetings wherever required
- Responsible to ensure Salary revisions of the operators as per Minimum wages standards as per State.
- Provide required information for completing salary surveys, benefits related data etc.
- Recruitment
- Review & approval of all Job Description & Org Structures.
- Hiring Approval and responsible to recruit right candidate for new vacancy or replacement as per Recruitment KPIs (TAT, Cost, Sources etc).
- Conduct interview and ensure hiring within TAT & Budget
- Negotiation of compensation packages
- Facilitate and manage internal & external job posting, opportunities for promotion driving initiatives to improve Gender Diversity and employer branding.
- Collaborates with the RPO provider, providing insights and feedback.
- Confirmation
- Ensure timely completion of overall confirmation process (goal setting, mid reviews, extensions etc.) and manage escalations & issues.
- Performance Management & PIP
- Effective implementation of PMS Process by close coordination with managers (Goal Setting, Calibration Meetings, Rating distribution, feedback sessions etc)
- Implement initiatives in the Plant which improves performance and productivity.
- Execute PIP Process for non-performers.
- Assist in resolving performance-related conflicts and issues between employees and managers.
- Talent Management
- Responsible for talent identification, finalize the IDPs & ensure the effective implementation of the IDP.
- Retention of Key Talents, prepare action plan for retention in partnership with MC members and implement.
- Develop employee career development programs and manage succession planning for key positions.
- Responsible for implementing promotion guidelines.
- Training & Development
- Ensure the awareness on company value, Code of conduct and core competencies through multiple platforms.
- Prepare the training calendar based on Training Needs Identification (TNI) in consultation with Managers and getting the required approvals including cost budget.
- Build & leverage Digital learning solution for self-learning.
- Conduct training and development programs as per approved training calendar to enhance employee skills, performance, and the work environment.
- Implement Skill Matrix at plant locations
- Employee Survey
- Implement GPTW Action plans to improve engagement scores.
- Payroll, Time & Attendance
- To oversee, approve the payroll inputs, ensure timely disbursal of salaries without delay and support to resolve all payroll related queries
- Absenteeism control
- Ensuring smooth processing of Work Permit, Compensation, Payroll etc for expats
- Statutory Compliance
- Ensure ethical and legal compliance within the organization.
- Ensure 100% adherence to statutory compliances under labor laws and regulations.
- External Liaison with Labour Department, Police/ Govt. Authorities, Factory Department etc. as per the requirement
- In time response to the notices from the authorities and ensure closure
- Employee communication
- To conduct various employee engagement, workshops, policy communication, town hall meetings, etc as per the calendar and improve the working environment in the Plant/ Functional Area.
- HR Operations
- Verify and ensure the required documents in personnel file of each employee. (i.e. in Hard and Soft copies at designated place in share folder)
- Contract worker management
- Handling labour contractors as per the contract labour regulations & abolition act and coordinating for sourcing of right manpower
- Contractor’s performance review on Monthly basis
- Implementation of contractual manpower absorption as per the guidelines
- Employee Relations, Discipline & Grievance handling
- Scan the external environment for union/labor unrest, Formulate IR Strategy & ensure harmonious employee relations.
- Handle employee relations issues, such as employee disputes, terminations, harassment, administering disciplinary action, advice supervisors and management on other personnel and policy matters.
- Conduct Domestic Enquiry & handling of IR Cases
- Exit Management
- Monitoring and ensuring control of attrition numbers
- Manage exit interviews and support the business in analyzing reasons and implement actions
- HR Analytics
- To prepare and analyze multiple dashboard related to hiring, attrition, trainings, PMS, confirmations, personnel cost, overtime, vendors management, compliance etc. and come up with initiatives for improvement
- HR Capability and Team Development:
- Lead, mentor and develop the HR team.
- Data Security and Confidentiality
- Ensuring the security and confidentiality of HR data and information.
- General Administration :
- Managing the entire administrative and welfare activities of the Plant like Gate House Management, Horticulture Management , Housekeeping & pest control management, Locker management , laundry operations, linen room, Change rooms management, employee transport & company vehicle, Admin Asset Management, Drinking Water Management, Creche, OHC, Canteen, other welfare Activities etc )
- Responsible for ensuring all activities related to security and safety of the Plant (i.e. premises, personnel, machines & material) are properly managed and executed. To secure premises through monitoring of surveillance equipment and access control.
- Responsible to ensure various committee meetings, Safety drills, awareness programmes are conducted as per the statutory norms in the Plant
- To conduct various employee engagement & sports programs, festivals. workshops, policy communication, town hall meetings, etc as per the calendar and improve the working environment in the Plant
- Prepare and adhere to approved annual administration and employee welfare budget
- Preparation of various admin related reports as per the management requirements and submit during reviews
- To take additional responsibility as and when required by the management
- Liaising with relevant local authorities (police department & Local Municipal, panchayat, etc. and Vigilance.)
- All compliance related to facilities management
Qualification & Experience - Master's degree / diploma in HR management or related discipline with around 12 years of professional experience in which minimum 2 years should be in a people leader position.
B. BRAUN MEDICAL (INDIA) | Meghna Sheth |
