Position Summary
This position will provide support to the Executive Assistant of the President of Eagle and continuous communication and coordination of tasks and special projects across Eagle.
Essential Responsibilities
- Provide administrative support to the Executive Assistant.
- Handle incoming calls and respond to inquiries.
- Assist with coordinating all aspects of appointments, meetings, and conference calls as needed.
- Plan and coordinate all aspects of trade shows/conferences for Eagle as an exhibitor.
- Prepare and review materials and correspondence for meetings.
- Know deadlines and anticipate the resources (materials and individuals) needed.
- Represent the President and company when addressing the public, vendors, and internal departments.
- Assist with research and compiling information from various sources for preparing management reports.
- Explain and apply corporate policies and procedures.
- Analyze situations accurately and adopt an effective course of action under tight time deadlines.
- Welcome guests by greeting them, in person or on the telephone; answering or directing inquiries.
- Understand impact of schedule changes and takes actions to adjust.
- Ability to defuse potentially stressful situations with diplomacy and calm.
- Assist with creation or modification of presentations, spreadsheets, and other various documents.
- Coordinate frequent travel arrangements; both international and domestic
- Prepare, reconcile, and track expense reports through the system as needed.
- Organize and secure highly confidential company and employee information.
- Coordinate small to large meetings and catering events with internal and external invitees.
- Prepare meeting minutes and Board resolutions, as required.
- Serve as back-up support for other managers or administrative staff, as required.
- Assist with laboratory compliance and laboratory safety audits.
- Participate in team discussions and assist in achieving team goals.
- Special projects as assigned by the executive assistant.
Qualifications
- Bachelor’s Degree is a plus.
- Three plus years of administrative experience supporting executive level managers.
- Recent experience working with a variety of office equipment, i.e., scanners and printers.
- Must be detail and process oriented.
- Ability to work in a collaborative team environment.
- Excellent customer service skills.
- Excellent verbal and written communication skills.
- Excellent organizational and project management.
- Excellent multi-tasking, relationship management and problem-solving skills.
- Advanced skills in Microsoft Word, PowerPoint, and Outlook
- Intermediate level computer skills in Excel, SharePoint
- Experience in a Good Manufacturing Practice (GMP) environment a plus
