Position Summary...
This role is responsible for overall front office administrative and receptionist duties. Must be reliable, punctual, organized, and have a proven ability to multitask in a high paced office environment. The candidate must possess excellent interpersonal skills, professional phone etiquette, and typing ability (data entry). Familiarity with Microsoft Windows, Word, Excel and Outlook is preferred.
The Company is subject to certain federal regulations and directives regarding a drug free workplace. Because of the Company’s federal obligations and directives, as an employee of an analytical laboratory such as ARL Bio Pharma Inc., you will be subject to drug and alcohol testing, including random testing. Marijuana is one of the substances included in the drug panel screening. Possession of a medical marijuana license will not excuse you from the testing process, or the consequences of testing positive for marijuana.
Work Schedule: This is a full-time position. Days and hours of work are Monday through Friday, 9:00 a.m. to 6:00 p.m.
Essential Functions...
- Receive and route telephone calls to staff members; announce callers, take brief messages, pass messages via email system or connect callers to staff members direct line
- Maintain confidentiality and take accurate messages
- Mail, fax, or email time sensitive documents to clients
- Scan all data packets and import them into system
- Update and enter client accounts upon request
- Perform filing of related documents
Position Requirements...
- High school diploma
- At least 1 year experience of working within an office environment
- Experience with Intact or other online filing system is preferred
- 1-3 years of prior receptionist or administrative work is preferred
- Excellent written and oral communication skills
- Strong people skills
- Ability to work with a sense of urgency
- Strong reliability and punctuality
- Strong attention to detail
- Experience with answering multi-line phone systems
- Familiarity with Microsoft Office programs
Work Environment...
This job operates in a professional office environment. Attendance at the office is required.
This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
Physical Demands...
This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary.
AAP/EEO Statement
ARL Bio Pharma, Inc. provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, gender identity, national origin, disability, veteran status, genetics or any other characteristic protected by state, federal, or local law. ARL Bio Pharma, Inc. expressly prohibits any form of workplace harassment based on race, color, creed, religion, gender, age, sexual orientation, gender identity, national origin, disability, veteran status, genetics or any other characteristic protected by state, federal, or local law. Improper interference with the ability of ARL Bio Pharma, Inc. employees to perform their job duties may result in discipline up to and including discharge. Further, the company takes affirmative action to ensure that applicants and employees are treated without regard to any of these characteristics.
