SUMMARY
The Payroll Specialist is responsible for processing US and international payrolls, ensuring the payrolls are timely, accurate, and in compliance with Company policies and Federal, State, and Local regulatory requirements.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Others may be assigned.
· Processes both US (bi-weekly) and international (monthly) payrolls to include, but not limited to, loading and auditing hours, processing and paying commissions, calculating checks, reimbursements, and special pay scenarios.
· Processes bi-weekly and monthly transfers within payroll system.
· Coordinates with international payroll companies for monthly processing.
· Maintains payroll operations and the payroll database by following policies and procedures.
· Performs payroll reconciliations and maintains accurate records of payroll documents and transactions.
· Submits all third-party post payroll payments on a timely basis.
· Maintains associate confidence and protects payroll operations by keeping payroll information confidential.
· Processes associate data for salaried new hires, pay changes, garnishments, etc.
· Serves as the point-person for all payroll-related issues. Provides assistance to associates with issues or questions related to their pay (i.e., taxes, direct deposits, benefit deductions, etc.) and directs them to the appropriate internal/external resources as needed.
· Resolves payroll discrepancies by collecting and analyzing information. Interfaces with US and international payroll providers to resolve issues when necessary.
· Prepares and files new state payroll tax and unemployment registrations as needed.
OTHER DUTIES AND RESPONSIBILITIES
· Maintains an up-to-date understanding of federal and state payroll and tax regulations, ensuring compliance and accuracy through continuous learning.
· Contributes to continuous improvement of payroll processes, documentation, and internal controls.
· Reviews and processes all travel expense reports for company personnel.
· Provides cover for switchboard for lunches and vacation of receptionist on a regular basis.
SUPERVISORY RESPONSIBILITIES
This position has no supervisory responsibilities.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
Associate’s degree (A.A.) or equivalent in business, accounting, or related field; Three (3) to Five (5) years related experience and/or training; or equivalent combination of education and experience.
· Demonstrated knowledge and experience working with integrated Payroll/HRIS systems (e.g., ADP, Paycor, Paycom, etc.) is required. Experience working with ADP Workforce Now, however, is strongly preferred.
· Demonstrated knowledge of basic accounting principles is also required.
· Proficiency with Microsoft Office, with an intermediate level of skill in working with Excel (pivot tables, formulas, etc.), is required.
COMPETENCIES
Communicates & Listens Effectively: Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences. Listens to accurately receive and interpret messages in the communication process.
Functional/Technical Skills: Has the functional and technical knowledge and skills to do the job at a high level of accomplishment.
Interpersonal Savvy: Relating openly and comfortably with diverse groups of people.
Plans and Aligns: Planning and prioritizing work to meet commitments aligned with organizational goals.
Time Management: Planning and exercising conscious control of time spent on specific activities, especially to increase effectiveness, efficiency, and productivity.
Supports Core Values: Able to demonstrate support and adherence to Contec’s core values: respect for others, doing “whatever it takes” within Contec’s core values, vision, and strategic direction, exhibiting integrity, having a tolerance for risk, understanding there is life outside of work, enjoying the ride.
LANGUAGE SKILLS
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or associates of organization.
MATHEMATICAL SKILLS
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages. Ability to apply concepts of basic algebra.
REASONING ABILITY
Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.
CERTIFICATES, LICENSES, REGISTRATIONS
Certified Payroll Professional (CPP) preferred.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the associate is frequently required to be in a stationary position at their individual workstation. Occasionally the associate must move to other areas of the office to perform duties. The associate regularly communicates with others conveying and receiving information verbally and in writing. The associate is required to operate basic office equipment, including a computer, copier/printer, calculator, and telephone. The associate may occasionally be required to lift up to ten (10) pounds.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those that an associate encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, work is performed in a temperature-controlled office
environment. The noise level in the work environment is usually quiet.
