Executive Assistant to Law Firm Administrator (In-Person)
Boesen & Snow Law is a Scottsdale-based law firm focused on health and pharmacy law. We represent healthcare providers and corporations nationwide. We are seeking a highly capable, professional Executive Assistant to serve as the right hand to the Law Firm Administrator.
This is a trusted, high-visibility role within a growing law firm. The ideal candidate is polished, proactive, exceptionally organized, and comfortable operating with discretion in a professional services environment.
Position Overview
The Executive Assistant will provide direct executive support while helping oversee day-to-day office operations and firm initiatives. This individual will be deeply involved in scheduling, communications, vendor coordination, operational projects, and growth initiatives.
You should be someone who anticipates needs, solves problems independently, and takes ownership of keeping leadership and operations aligned and efficient.
Key Responsibilities
- Manage complex calendar scheduling and executive time priorities
- Oversee and triage email communications with professionalism and sound judgment
- Draft correspondence, reports, and internal communications
- Coordinate vendors, contracts, and office management functions
- Assist with budgeting, expense tracking, and operational planning
- Support recruiting, onboarding, and internal administrative processes
- Help implement strategic and business development initiatives
- Improve systems and processes to enhance firm efficiency
Qualifications
- 3+ years of executive-level administrative experience
- Experience supporting senior leadership in a law firm or professional services environment strongly preferred
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- High level of discretion, professionalism, and judgment
- Ability to anticipate needs, prioritize competing demands, and work independently
- Proficiency in Microsoft Office
Compensation
$32–$38 per hour, depending on experience (non-exempt)
Schedule
Full-time, in-person
Monday–Friday, 9:00 a.m.–5:00 p.m., Scottsdale, AZ
Some work outside regular business hours will be required based on operational needs.
