Position Summary
The Contracts Manager will be entrusted with comprehensive oversight and
direct handling of contract-related processes within FFF Enterprises, Inc. and its
subsidiaries (“FFF”). This role necessitates a high degree of expertise in
reviewing, editing, drafting, and negotiating contracts. It also requires the ability
to identify contractual risks independently and propose effective revisions and
strategies to ensure all agreements align with FFF’s business objectives and legal
requirements. The Contracts Manager will be responsible, among other tasks, for
managing and reporting on contracts, to include NDAs, agreements with drug
manufacturers, healthcare providers, GPOs, and other commercial agreements.
In addition, the Contracts Manager will be responsible for taking a leadership
role, in collaboration with other team members, in implementing and managing
the contract management tool intended to enhance controls, efficiency and
effectiveness around the FFF contracts ecosystem.
Dimension:
Annual sales of $4 Billion Dollars.
Essential Functions and Duties
• The Contracts Manager will oversee a variety of contracts including, but
not limited to: Distribution Agreements, GPO Agreements, with focus on
Non-Disclosure Agreements, Customer Agreements, Purchase Orders,
Supplier Agreements, Sub-contracts, Independent Consulting Agreements,
IT Agreements, Licensing Agreements, Statements of Work and any other
contracts necessary for FFF to carry out commerce. The role requires
active participation in the applicable RFP and RFI processes.
• This individual will closely collaborate with the Contracts Administrator
and Senior Director of Contracts, and at times, the General Counsel to
support the overall contract department’s functions and responsibilities.
Their expertise will be fundamental in identifying and addressing potential
contractual risks, demonstrating a strong grasp of the legal implications
and business impacts.
• The individual will be responsible for and work, along with other team
members, on the management of the contract management tool and
oversight of the contract lifecycle.
• This position is considered an internal resource for FFF, as a point of
contact for functional areas with contract responsibility for all functional
areas with focus on all types of Forward Deployed Inventory (FDI)
consignment program agreements, and other areas as may be assigned.
• Manage the submission of Supplier Diversity Report, and other
certifications and representations required of FFF.
• Provide support in drafting, reviewing, analyzing, redlining, updating and
standardizing acceptable contract language, as is possible, in order to
minimize FFF’s overall contract risk, including terms and conditions in
contracting practices.
• This individual should be able to operate autonomously, demonstrating a
deep understanding and knowledge of contracts.
• Centralize all contracts in the company using acceptable information
system tools which allow for the referencing and storing of key contracts.
• Provide contract extracts to FFF operating managers to enable the
business users to effectively understand the key elements of relevant
contracts.
• Responsible for developing “best” contracting practices and procedures.
• Ensure that signed contracts are communicated to all relevant internal
stakeholders to provide accountability, visibility and awareness and
support in implementation and compliance.
• Responsible for applicable contract close-outs, amendments, extensions
and renewals.
• Manage all commercial contracts coming into and out from FFF,
specifically including FDI. Reviewing, editing, drafting, soliciting input
from internal stakeholders, negotiating, managing and reporting on all
relevant contracts, including contacts with drug manufacturers, healthcare
providers, GPOs, NDAs and other commercial agreements.
• Provide support in assessing, drafting and standardizing acceptable
contract language, in collaboration with key stakeholders, used in all
contracts.
• Coordinate with project managers, legal and other functional areas
regarding contractual issues.
• Adheres specifically to all company policies and procedures, Federal and
State regulations, and laws.
• Display dedication to position responsibilities and achieve assigned goals
and objectives.
• Always represent the Company in a professional manner and appearance.
• Understand and internalize the Company’s purpose.
• Display loyalty to the Company and its organizational values.
• Display enthusiasm and dedication to learning how to be more effective on
the job and share knowledge with others.
• Work effectively with co-workers, internal and external customers and
others by sharing ideas in a constructive and positive manner; listen to
and objectively consider ideas and suggestions from others; keep
commitments; keep others informed of work progress, timetables, and
issues; address problems and issues constructively to find mutually
acceptable and practical business solutions; address others by name, title,
or other respectful identifier, and respect the diversity of our work force in
actions, words, and deeds.
• Comply with the policies and procedures stated in the Injury and Illness
Prevention Program by always working in a safe manner and immediately
reporting any injury, safety hazard, or program violation.
• Ensure conduct is consistent with all Compliance Program Policies and
procedures when engaging in any activity on behalf of the company.
Immediately report any concerns or violations.
• Other duties as assigned.
Education, Knowledge, Skills and Experience
Required Education:
• Bachelor’s Degree in Business Administration, Healthcare Administration,
or equivalent combination of education and/or work experience. Juris
Doctor degree is preferred.
Required Knowledge:
• Advanced understanding of contracts and the ability to identify and
manage contractual risks independently, demonstrating a nuanced
understanding of business implications and legal requirements.
• Solid understanding of information system tools to be an expert in
document storage and retrieving from central repository for the company.
• Significant expertise in Microsoft Office suite including WORD and Excel
is required.
Required Experience:
• Must have five (5) to seven (7) [nine (9) to eleven (11) for non-degreed
candidates] years of related healthcare experience in contract review and
negotiations, legal work, regulated industry or related field.
• The candidate must have extensive experience drafting, reviewing, and
analyzing legal contracts, terms and conditions.
• Strong legal experience is required.
Preferred Experience:
• Experience working with and/or implementing contract management
tools highly desired.
• Law firm and/or industry experience is a plus.
Required Skills:
• Strong organizational skills
• Detail-oriented skills and proven ability to prioritize work
• Effective verbal and written communication skills
• Ability to work autonomously while effectively collaborating with multiple
stakeholders.
• Sound decision-making abilities
• Excellent administrative and negotiation skills, due diligence and critical
thinking in all aspects of contract work.
Physical requirements
Vision, hearing, speech, movements requiring the use of wrists, hands and/or
fingers. Must have the ability to view a computer screen for long periods and the
ability to sit for extended periods. Must have the ability to work the hours and days
required to complete the essential functions of the position, as scheduled. The
employee occasionally lifts up to 20 lbs. and occasionally kneels and bends. Must
have the ability to travel occasionally. Working condition include normal office
setting.
Mental Demands
Learning, thinking, concentration and the ability to work under pressure,
particularly during busy times. Must be able to pay close attention to detail and
be able to work as a member of a team to ensure excellent customer service.
Must have the ability to interact effectively with co-workers and customers, and
exercise self-control and diplomacy in customer and employee relations’
situations. Must have the ability to exercise discretion as well as appropriate
judgments when necessary. Must be proactive in finding solutions.
Direct Reports
No
EEO/AAP Statement
FFF Enterprises/Nufactor is an equal opportunity employer to all and prohibits
discrimination and harassment based on the following characteristics: race,
color, caste, religion, religious creed (including religious dress and grooming
practices), national origin, ancestry, citizenship, physical or mental disability,
medical condition (including cancer and genetic conditions), genetic information,
marital status, sex (including pregnancy, childbirth, breastfeeding, or related
medical conditions), gender, gender identity, gender expression, age (40 years
and over), sexual orientation, veteran or military status, medical leave or other
types of protected leave (requesting or approved for leave under the Family and
Medical Leave Act or any state protected leaves), domestic violence victim status,
political affiliation, reproductive health decision-making, and any other
characteristic protected by state or federal anti-discrimination law covering
employment. These categories are defined according to Government Code section
12920. The Company prohibits unlawful discrimination based on the perception
that anyone has any of those characteristics or is associated with a person who
has or is perceived as having any of those characteristics.
Acknowledgement
The above statements are intended to describe the general nature and level of
work being performed by the incumbent assigned to this classification. They are
not intended to be construed as an exhaustive list of all responsibilities, duties,
and/or skills required of all personnel so classified.
The undersigned employee acknowledges receipt of the Job Description for the
employee’s position and understands the essential functions, responsibilities and
qualifications of the position. Furthermore, the employee acknowledges that this
Job Description does not include all of the essential functions of this position,
and that these essential functions may change as deemed necessary by the
manager.
