Title: Communications Office Manager
Location: Plymouth, MN
Duration: 11 Month
Job Summary
This role supports the Cardiovascular Public Affairs leadership team to ensure smooth, efficient, and compliant operations. The position goes beyond a traditional communications specialist and focuses on managing complex calendars, budgets, expenses, and contracts with agencies. The role acts as a critical link between external partners and internal functions such as Finance, Procurement, Legal, and Tax, while supporting up to across multiple locations.
Key Responsibilities
- Executive & Calendar Management
- Manage demanding calendars and schedules, including meeting coordination, time-zone alignment, and priority setting.
- Coordinate travel arrangements, meetings, and events; ensure logistics, agendas, and materials are prepared in advance.
- Handle expense reporting and reimbursement submissions using tools.
- Financial & Budget Management
- Track and manage team and project budgets, ensuring expenses remain on plan.
- Process and monitor invoices, purchase orders, shopping carts, disbursement requests, and vendor payments.
- Support new vendor setup and deviation requests in systems.
- Partner with Finance to ensure accurate coding, timely payments, and adherence to financial controls.
- Contracting & Agency Management
- Support and track the contracting process, including:
- Master Service Agreements (MSAs)
- Statements of Work (SOWs)
- HCP contract requests (as needed)
- Serve as day-to-day liaison between Public Affairs, PR/video/design partners, and business leads for routing contracts, SOWs, and approvals.
- Maintain organized records of contracts, budget status, and deliverables.
- Communications & Admin Support
- Proofread and format press releases and executive communications, supporting up to five cardiovascular presidents.
- Coordinate with internal stakeholders and agencies on timelines and deliverables for communications and public affairs initiatives.
- Provide administrative support including document management, meeting notes, follow-ups, and file organization.
- Provide basic support and updates for SharePoint or intranet pages related to Public Affairs, if applicable.
Qualifications
- 2–3+ years of experience in a corporate environment, preferably supporting executives, communications, marketing, or public affairs within a major corporate entity.
- Experience with financial tracking and expense management (invoices, POs, budgets, and payments).
- Strong organizational skills and attention to detail; comfortable managing multiple priorities and stakeholders across locations.
- Excellent written and verbal communication skills; ability to proofread and support executive-level communications.
- Experience liaising with internal functions (Finance, Procurement, Legal, Tax) and external agencies/partners.
- Bachelor’s degree in Business, Communications, or related field preferred.
Top Skills For This Role
- Corporate Experience within a large or matrixed organization
- Financial Management & Budget Tracking
- Executive Support & Calendar Management for multiple leaders
Consultants Eligible Benefits Upon Waiting Period
- Medical and Prescription Drug Plans
- Dental Plan
- Vision Plan
- Health Savings Account (for High-Deductible Health Plans)
- Flexible Spending Accounts (Health, Limited Purpose, Dependent Care, Commuter Parking and Commuter Transit)
- Supplemental Life Insurance
- Short Term Disability (coverage varies by state)
- Long Term Disability
- Critical Illness, Hospital coverage, Accident Insurance
- MetLife Legal, MetLife ID Fraud, and MetLife Pet Insurance
- 401(k)
Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritional and branded generic medicines.
Working together, Abbott and Talent Solutions partner to deliver top talent for contingent roles at Abbott, building better and healthier lives. Abbott believes all employees are essential to creating life-changing breakthroughs, performing key duties to create life-changing breakthroughs
