Department: Human Resources
Reports To: Director of HR
Payroll Type: Salary
FLSA Status: Exempt
Job Summary
The Human Resources Coordinator will provide essential support to the HR department in various areas, including recruitment, onboarding, offboarding, employee relations, benefits administration, and compliance. The Human Resources Coordinator will assist in administrative tasks, facilitate employee relations, and contribute to the overall well-being and satisfaction of the company’s workforce. This role requires a strong attention to detail, excellent organizational skills, and the ability to maintain confidentiality. The Human Resources Coordinator will be a key player in delivering a positive employee experience and contributing to the overall success of the company.
Key Responsibilities
Employee Onboarding:
- Prepare new hire paperwork and assist in the onboarding process.
- Coordinate orientation sessions and ensure a welcoming experience for new employees.
- Ensure all necessary documentation and training materials are provided to new hires.
Employee Offboarding:
- Coordinate the offboarding process for departing employees, including exit interviews and the return of company property.
- Ensure that all necessary paperwork, including termination letters, is completed accurately and in compliance with company policies and legal requirements.
- Work with IT and Security to revoke access and collect company assets.
Employee Records Management:
- Maintain accurate and up-to-date employee records, including personnel files and databases.
Benefits Administration:
- Assist in benefits enrollment and provide employees with information on their benefits packages.
- Support the administration of employee benefit programs, including health insurance, retirement plans, and leave policies.
- Assist employees with benefits-related questions and enrollment processes and escalate complex issues to the Director of HR.
Performance Management:
- Support the performance review process by coordinating schedules and documentation.
- Track and communicate performance appraisal timelines.
HR Compliance:
- Ensure HR policies and procedures are consistently followed.
- Assist in compliance audits and recommend improvements to HR processes when necessary.
- Stay up-to-date with employment laws and regulations.
Employee Relations:
- Provide support in resolving employee inquiries and concerns.
- Escalate complex employee relations issues to the Director of HR for resolution.
- Foster a positive and inclusive work environment.
Training and Development:
- Help organize and coordinate employee training programs and workshops.
- Participate in the resolution of employee concerns and grievances.
- Collaborate with the Director of HR on employee engagement initiatives.
- Track training attendance and maintain training records.
HR Reporting:
- Generate and maintain HR reports, including employee turnover, headcount, and other relevant metrics.
- Generate HR reports and assist in HR audits as required.
- Assist in data analysis and presentation preparation for HR meetings and initiatives.
General Administrative Support:
- Handle HR department correspondence, emails, and phone inquiries.
- Schedule meetings, interviews, and HR-related appointments.
- Provide administrative assistance to the HR department.
- Assist with special HR projects and initiatives.
Essential and Educational Requirements
- Bachelor’s degree in human resources, Business Administration, or a related field (or equivalent work experience).
- 1-3 years of experience in HR or a related role.
- Strong understanding of HR principles, policies, and practices.
- Excellent communication skills, both written and verbal.
- Proficiency in Microsoft Office Suite and HRIS systems.
- Exceptional organizational and time-management abilities.
- High level of discretion and ability to handle confidential information.
- Ability to work effectively in a team and independently.
