Lupin is comprised of a fast growing, innovative and robust team of manufacturing, Research and Development and commercial divisions. Together these entities make up the generic and branded U.S. business. Lupin has a significant generic pipeline, and a branded focus on women’s health. Our first Research and Development facility in the US is located in Coral Springs, Florida which focuses on generic and branded orally inhaled and nasal drug products. Somerset, New Jersey is home to one of Fifteen commercial manufacturing sites globally and the only commercial manufacturing facility in the United States for Lupin, as well as additional Research and Development teams. Lupin is prided on being people-focused and centered around how impactful we are with our customers. Dollars are not a measure of success but rather the people we help along the way.
Summary
Responsibilities
This is a third-party hire role.
Providing a full range of administrative and operations support to all the onsite functions at Lupin Somerset -Bridgewater.
Essential Duties And Responsibilities
- Support HR, Site Leadership, and operations team with various administrative tasks, including but not limited to:
- Managing the front desk reception area by signing in guests, answering phone calls, etc.
- Responsible for receiving visitors and guests, scheduling conference room reservations, placing lunch orders, and managing expenses.
- Supports the employee engagement initiatives on the Site by arranging operational support.
- Coordinate and manage Work Orders with Leasing company, work with vendor, tracking of orders, and handling invoices for manager approval and payment.
- Track office expenses to conduct monthly P-card reconciliation reports
- Support Leadership with expense reimbursement in concur.
- Keep inventory of supplies and coordinate orders with Admin and HR.
- Work with procurement to create and maintain purchase orders.
- Updates and maintains the communication corner and office announcements.
- Handle mail distribution, Mailing of documents/packages as required by leadership and HR.
- Monitor and refill coffee stations, pantry items, meeting room supplies, printer papers, and stationery closets and deal with respective vendors for upkeep.
- Support the HR team with coordination with candidates for interview, escorting and guiding candidates, calling, scheduling meetings, etc.
- Any other duties and responsibilities that maybe assigned.
Qualifications
Qualification Requirements
- Excellent attention to detail, time management skills, and meeting deadlines
- Positive attitude and ability to handle highly confidential information
- Ability to reflect a positive attitude and a disciplined work ethic
- Ability to work in a team and able work independently
- High energy level
- Strong interpersonal skills
- Demonstrated experience in being a self-starter
- Ability to deal with internal/external customers with enthusiasm and professionalism
- Strong verbal, written, and interpersonal communication skills are essential
- Must possess confidence, good judgment, energy, and the right personality to work in a challenging environment
Preferences
- Bachelor’s Degree or two years related experience and/or training; or equivalent combination of education and experience. – Preferred
- High degree of proficiency with Word, Outlook, calendar management, and PowerPoint; proficiency with Excel and/or SharePoint and Concur is a plus
- SAP experience is preferred but not required.
- knowledge and proficiency with MS Teams and Outlook.
Physical Demands
- While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.
Lupin is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, gender, religion, age, disability, veteran’s status, or any other classification as required by applicable law.
The anticipated hourly base range for this position inNew Jersey is $25.00 to $35.00, The final salary offered to a successful candidate may vary and will be dependent on several factors that may include but are not limited to: the type and length of experience within the job, the type and length of experience within the industry, skillset, education, business needs, etc. Lupin is a multi-state employer, and this salary range may not reflect positions that work in other states
