The U.S. Pharmacopeial Convention (USP) is an independent scientific organization that collaborates with the world's top experts in health and science to develop quality standards for medicines, dietary supplements, and food ingredients. USP's fundamental belief that Equity = Excellence manifests in our core value of Passion for Quality through our more than 1,300 talented professionals across twenty global locations to deliver the mission to strengthen the supply of safe, quality medicines and supplements worldwide.
[This is a contract assignment - 6 months in length (opportunity to extend) based in St. Paul, MN supporting our subsidiary - Stratix Labs. Assignment will be Hybrid - approx 3 days in office with 2 days remote.]
Brief Job Overview
Account reconciliations
Chart of accounts maintenance and expense categorization to appropriate GL account in Quickbooks
Month end close including journal entry preparation, including accruals, prepaids, fixed asset capitalization and depreciation, inventory capitalization, and reporting – balance sheet, income statement, and cash flow flux analyses
AP – enter bills into AP software (BILL) and release payments
AR/order to cash– prepare and bill order forms/invoices, monitor orders, credit holds, and order releases, manage credit risks, perform cash application to customer accounts, collection and monitoring of outstanding AR/invoices
Cash – maintain and review relevant bank accounts
Payroll –record payroll-related journal entries
Sales and Use and Property Tax – monitor and pay state sales and use taxes and property taxes
Administrative issuance of customer certificates – for successful demonstration of sampling competency and completion of training modules
General administrative and clerical tasks such as data entry, document management, record keeping, answering phone calls to Stratix main phone number, and responding to emails.
Enter data and information into CRM software (customer inquiries and initial responses)
Additionally, we are looking for someone with experience implementing new policies and procedures, working independently through issues, and devising solutions.
Who USP is Looking For?
The Successful Candidate Will Have a Demonstrated Understanding Of Our Mission, Commitment To Excellence Through Inclusive And Equitable Behaviors And Practices, Ability To Quickly Build Credibility With Stakeholders, Along With The Following Competencies And Experience
Bachelor’s degree in Finance, Accounting, or related field; or in lieu of degree possesses equivalent experience
Minimum of 5 years relevant experience in accounting/bookkeeping environment
Experience with Quickbooks, Divvy/BILL
Excellent interpersonal and communication skills
Ability to multitask
Ability to operate in a dynamic and changing environment
Strong computer skills
Job Category Contingent Staff
Job Type Full-Time
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Accounting/Auditing and Finance
Industries
Pharmaceutical Manufacturing
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