Summary
The main function of an administrative assistant/executive assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office.
Job Responsibilities
- Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
- Prepare invoices, reports, memos, letters, financial statements, and other documents.
- File and retrieve corporate documents, records, and reports.
- Open, sort and distribute incoming correspondence, including faxes and emails.
- Prepare responses to correspondence containing routing inquiries.
Skills
- Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
- Ability to work independently and manage one’s time.
- Ability to keep information organized and confidential.
- Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.
Education/Experience
- High school diploma or GED required.
- 2-4 years experience required.
Qualified applicants with arrest or conviction records will be considered for employment in accordance with applicable law, including the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. Unincorporated LA County workers: criminal history may have a direct, adverse and negative relationship with the following job duties, potentially resulting in the withdrawal of a conditional offer of employment: protect property entrusted to you from theft, loss or damage; return all computer hardware entrusted to you (including the data therein) upon termination; maintain the confidentiality of proprietary, confidential, or non-public information. Further, job duties require access to secure information technology systems and related data security obligations.
Pay Rate Range
Min Pay Rate Max Pay Rate Currency Unit 19.6 22.9 USD hourly
Benefits Information
Optional Benefits: Medical, Dental, Vision, 401K
