This is a
hybrid position - qualified applicants must live within commuting-distance of the office locations listed on the requisition.
Wolters Kluwer is seeking a highly organized and proactive Executive Assistant to support one or more senior technology executives within the Digital Experience Group. The ideal candidate will be a master of multitasking, with the ability to manage a wide range of administrative and executive support-related tasks. This role requires a high level of professionalism, confidentiality, and attention to detail. Responsibilities include calendar management, coordinating travel arrangements, preparing reports and presentations, and various communications. The successful candidate will have excellent communication skills, both written and verbal, and the ability to interact with staff at all levels in a global organization, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient. This is an excellent opportunity for someone who thrives in a fast-paced, global environment and enjoys collaborating with stakeholders across many different geographies and cultures.
Essential Duties & Responsibilities:
- Manage calendar and schedule appointments for assigned executive(s), working across many different time zones and collaborating effectively with stakeholders in other geographies and cultures
- Plan virtual and in-person meetings and events
- Coordinate travel arrangements and itineraries, domestically and internationally
- Assist with the timely and accurate submission of expense reports
- Prepare and edit correspondence, communications, presentations, and other documents
- Conduct research and compile data for reports and presentations
- Handle confidential information with discretion
- Liaise with internal and external stakeholders on behalf of assigned executive(s)
- Organize and prioritize large volumes of information and calls
- Prepare meeting agendas, take minutes, and follow up on action items/deliverables
- Assist in the preparation of executive presentations
- Monitor and respond to emails and other communications on behalf of the executive(s), as appropriate
- Gather, maintain and organize files and records, including maintaining MS Teams channel(s)
- Process invoices and purchase orders
- Coordinate the onboarding and offboarding of employees and consultants
- Manage special projects as assigned by executive(s)
Job Qualifications:
Education: High school diploma required; associate degree or equivalent preferred.
Experience:
5+ years of executive assistant experience in a professional environment
- Experience working in large, multinational company and across time zones, required
- Must be comfortable working independently with minimal supervision - resourceful, flexible, proactive in fast paced environment
- Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, etc)
- Strong communication at all levels of organization, including communicating at Executive level with confidence
Other Knowledge, Skills, Abilities or Certifications:
- Experience working with senior level IT executives, preferred
- Knowledge of Workday, Egencia, Concur, Coupa, Project Management tools, etc
- Strong project management skills
- Knowledge about international travel, including visas
- Knowledge of financial terms and templates for compiling presentations/reporting
- Strong written and oral communication skills – fluent English is required
- Excellent organizational skills and ability to multi-task and prioritize effectively
- Flexibility to adapt to changing priorities and deadlines, and ability to remain calm under pressure
- Strong interpersonal skills and the ability to build relationships with stakeholders at all levels and across different cultures
- Strong attention to detail and problem-solving skills.
- Ability to handle sensitive information with discretion
- Self-motivated and ability to work independently and within a team
- Ability to create professional PowerPoint decks for executive presentations
- Ability to create Excel files that include pivot tables, vlookup, and other advanced functions
Travel Requirements
Minimal/not required
The above statements are intended to describe the general nature and level of work being performed by most people assigned to this job. They are not intended to be an exhaustive list of all duties and responsibilities and requirements.
Compensation:
Target salary range CA, CT, CO, DC, HI, IL, MD, MN, NY, RI, WA: $63,150 - $87,250
