Frier Levitt, established in 2000, is a national boutique law firm focused exclusively on Healthcare and Life Sciences. The Firm draws on its experience representing stakeholders across the entire healthcare spectrum. In the Life Sciences, Frier Levitt has represented pharmacies of all kinds and assisted with regulatory, transactional, and litigation matters. On the Healthcare side, the Firm's clients have included large physician group practices, hospitals, hospital medical staff, ambulatory surgery centers, laboratory companies, as well as the complete panoply of ancillary service providers. Frier Levitt attorneys are licensed in numerous states. The Firm has offices in Pine Brook, NJ, and New York City.
An experienced, full-time Legal Assistant (a/k/a "Legal Secretary," "Legal Administrative Assistant" or "Executive Assistant") is sought for our Life Sciences department. Note that this is not a paralegal position.
The successful candidate will be working in our Pine Brook, NJ, office; however, you may be eligible to work remotely one day a week after two months of employment.
The Legal Assistant will be responsible for:
- Managing multiple attorney calendars in Outlook; coordinating and sending meetings and appointments via Microsoft Teams; efficiently corresponding with clients regarding availability
- Scanning, saving and uploading documents to our document management system (NetDocs)
- Utilizing Centerbase for billing, tracking potential new clients, and updating contact information
- Tracking and calendaring client deadlines
- Drafting, proofreading, redlining and revising legal correspondence and other case materials
- Preparation of document productions and exhibits, including Bates stamping
- Processing time entries for attorneys using Centerbase
- Answering attorney phones in a timely and polite manner
- Coordinating attorney travel and submitting expense reports
- Tracking attorney CLE credits earned, including scheduling CLE courses and submitting certificates of completion to the state; keeping records
- Faxing and mailing of appeals and patent applications
- Effectively and calmly communicating with staff, attorneys, and clients
- Extremely organized, paying close attention to details
- Backing up other Legal Assistants when necessary
Requirements:
- 3+ years' experience as a Legal Assistant in a private law firm or court administration setting or as an Executive Assistant
- Expert multitasker with outstanding follow-up skills
- Excellent verbal and written communication skills
- Proficiency in Microsoft Office Suite, Adobe, and DocuSign products
- Excellent communication, proofreading, and organization skills
- Ability to prioritize assignments and tasks
- Position is best for an easygoing personality, someone who truly cares about the job
Benefits:
Frier Levitt offers a competitive salary and a full range of benefits, including PTO, medical, dental, vision, 401(k) (upon eligibility to participate), on-site gym.
Frier Levitt is an equal opportunity employer. The firm actively seeks diversity among its employees. The firm does not discriminate on the basis of race, color, creed, religion, sex, national origin, veteran status, mental or physical handicap or disability, age, citizenship status, alienage, ancestry, marital status, sexual orientation, gender identity, or expression, or any other criteria prohibited under applicable federal, state or local law.
